As a project manager, you must synthesize information about a problem to stakeholders. What should you do first in your synthesizing process?
As a project manager tasked with synthesizing information about a problem for stakeholders, what is the initial step you should take in your synthesis process?
- Gather information from multiple sources.
- Make a list of steps to complete.
- Reread the project plan.
- Reread documents from previous projects.
As a project manager entrusted with the responsibility of conveying information about a particular problem to stakeholders, the foremost action to undertake is gathering information from diverse sources. This pivotal step lays the foundation for the synthesis process and subsequent stakeholder communication.
The process of gathering information from multiple sources encompasses several key elements:
- Comprehensiveness: It involves collecting the apparent data and facts and seeking out nuanced details that might be dispersed across different channels and documents. This comprehensive approach ensures that no critical piece of information is overlooked.
- Diverse Sources: Information should be sourced from a variety of channels, which could include project documentation, team members, subject matter experts, previous project records, and any relevant external references. The diversity of sources adds depth and perspective to the data you collect.
- Data Validation: As you collect data from various sources, it’s essential to validate the accuracy and reliability of the information. Cross-referencing facts and corroborating details from multiple sources can help ensure data integrity.
- Holistic Understanding: This step aims to gain a holistic understanding of the problem. Examining it from different angles and viewpoints allows you to form a more comprehensive and nuanced perspective, which is essential for effective communication with stakeholders.
- Contextual Clarity: Gathering data from multiple sources allows you to place the problem in its appropriate context. This contextual clarity is essential for presenting the problem accurately and enabling stakeholders to grasp its significance.
Once you have amassed this wealth of information, you’ll be better equipped to proceed with the synthesis process. Synthesis involves distilling, organizing, and presenting the information coherently and meaningfully to stakeholders. By initiating a thorough and diverse collection of data, you pave the way for a more informed and effective communication of the problem’s nuances, potential impacts, and proposed solutions to your stakeholders.