Q: In which of the following scenarios does the project manager implement documentation well? Select all that apply.
Q: Which of the following describes the project manager’s effective use of documentation? Choose every option that pertains.
- The project manager shares the project timeline on a cloud-based document sharing program.
- A stakeholder talks with two different team members and receives conﬂicting information on a vendor. They cannot ﬁnd information about the vendor in the shared document drive.
- The key stakeholder determines they want to add a feature to the product in development. The project manager includes this update in the project charter and communicates it to the team.
- Because the project manager doesn’t have all the project’s details, they ask a current team member to onboard the new team member.
Explanation: Through the use of a cloud-based document-sharing application, the project manager distributes the timetable for the project. In the process of product development, the key stakeholders have decided that they would want to include a feature. It is the responsibility of the project manager to include this modification in the project charter and to convey it to the team.
As seen in the first case, documentation is useful when it is easily available and conveys essential information in a condensed manner. One way to guarantee that everyone is on the same page is to keep the project charter up to date and communicate any modifications that become necessary.